GENERAL COMMITTEE MEETING
Date of Meeting Wednesday 21st July 8.00pm
Chair Dudley Davies DD
Adrian Reeves AR
Ann Finck AF
Paul Gladden PG
Robert Taylor RT
Sara Taylor ST
Val Torreggiani VT
George Mees GM
Iain Buckland IB
Vic Mitchell VM
Colin Watson CW
Alan Cooper AC
2. Apologies Chris Westwood ChW
Patrick Shanahan PS
Colin Twyford CT
Mick Kemp MK
3. Minutes 30th June 2004
7d should read: Vic Mitchell asked what the situation was concerning the Accounts for 2002
7h should read: At this point it was suggested that there was clearly a misunderstanding.
9b should read: Foot Michell series has completed 2 races not 4.
Minutes were accepted and signed.
4. Matters Arising
Alan and Pamela Hunt
have been welcomed back to the Club, after nearly 30 years, as Family Members.
They have taken over Star 57.
After 31st March new Membership fees are calculated on a pro-rata basis. The Committee felt that fair practice would be that Moorings should also be calculated on a pro-rata basis.
c. Membership undertaken from October onwards incorporates the whole of the following year; thereby fees will be for the following 15 months at the current year rate.
New Members joining
the Club after 31st March will have a proportion of their Moorings fee reimbursed.
The Treasurer reminded
the Committee that there had been considerable
expenditure during the year.
The account was in negative
equity for June - £4,900 and that this might be the case by the end of
the year. There is still income from Standing Orders and New Membership to come.
Total in held by the Club is currently £47,195 00.
d. Minutes of Meeting held 15.07.04 11am Sidcup
Attending: Dudley Davies
Rachel Sheridan (Mins)
There was a general discussion relating to the accounts, in particular the 2002 accounts and methods o maintaining records with a view to helping and supporting the Treasurer in his role
Future Action Points
i. 2002 final accounts to be ready by mid August IB to provide RS and JD with final years figures.
ii. 2003 final accounts to be ready by mid-September IB to provide RS and JD with final years figures
iii. RS to organise SAGE accounting course to be held at Sidcup possibly on two Thursday mornings
iv. Practice SAGE accounts package on January 2004 accounts IB JD RS
v. To operate both book-keeping and SAGE with effect 1st October 2004 IB JD RS
Meeting concluded 12.50pm
f. A discussion was held amongst the Members of the General Committee concerning the merits and difficulties encountered when a group of people keep accounts.
8. Wine Committee
The visit from Greenwich improved the Bar Account pleasingly. It was noted that other Clubs seem to appreciate the hospitality offered by EYC>
The Diamond series on
Thursday evenings is continuing well. Puffin continues to lead.
Travellers Trophy was won by Greenwich.
Cadet Day 17th July 2004 was excellent despite the thunderstorms. Many class of dinghy were on the lake and at least 18 EYC linked children attended as well as a good number of other youngsters. Many of the young people had their first opportunity to handle a boat alone. The Omega was much enjoyed.
Greenhythe Scouts have asked for RIB support on the 31st July for their raft race. Agreed. DD to liase with Robert Harle
Ann Finck to check if the RIB is still required on 24th July at Erith Pier.
Wash continues to be very dangerous. Damage to saltings is also incurred. Need to establish an ease down. Woolwich can be radioed if launching is taking place. Dudley Davies is to have discussion with PLA etc. during the week beginning 26.07.04 DD
a. The barge is dismantled.
b. Hiab costly. Approx. £3,000
c. 1-ton 24V electric hoist to be investigated. DD
a. Equipment will be tested by the end of the month.
b. Knotweed is to be controlled. Advice has been obtained by the Environmental Agency. Steve Brown has the required qualification to eradicate the knotweed. This is a three-year project.
a. Open Weekend Mayors visit on Saturday, time to be advised.
b. Evening activity, Fish and Chips, Bar and EYC music.
The two Ice Rink visits proved popular (at least with the Commodore!)
PG has passed the Comparison
of Rules document to members of the Committee.
All comments etc. to be forwarded to PG and VT by 1st September. Should there prove to be sufficient queries then a meeting will be arranged specifically to discuss Club Rules. February meeting should allow Rules to be brought to the whole Club.
£514 is currently
in the Account
Area Coach visited the Club and was impressed with the level of equipment.
Photos are required of the new buoyance aids to be passed to the MRT.
Southmere Centre request to visit the Club for Tidal Endorsement, mid-August. Approx. 12 persons. Contribution from each person being approx. £15. Agreed.
MEETING WITH LOCAL AUTHORITY AND ENVIRONMENT AGENCY
Tuesday 13th July 2004 at 10 00am @ EYC.
Present Dudley Davies EYC
Paul Gladden EYC
Mr S Pope Club Architect
Mr Watling LA Senior Planning Officer
Mr Bolton LA Traffic Engineer
Ms Cheatley EA Planning Liaison Officers
Mr Davis EA Flood Defence Ops & Enforcement Officer
Mr Watling stated that the LA planning consent for developments on the riverside of the flood defences was directly linked to the considerations and agreement of the EA.
The EA will oppose any encroachment into the river whereby it is detrimental to the food chain, i.e. where the invertebrates are likely to destroyed. The positioning of any proposed future structure would therefore have to be constructed on the hard standing. Any landing pontoon would, preferably, have to be afloat at all times with a walk way built for access. Even though the Clubship has been historical situated in its present position concern was expressed as to its ecological effect. Consequently the EA would consider the merits of building the clubhouse on the hard standing.
As the proposed development lies within an area liable to flood an evacuation plan should be in existence and the construction of any sleeping accommodation is not acceptable as it would be below the flood level (below the top of the flood defence bank).
The proposed reclamation of land was explained that as a result of a proposal by the EA to protect the saltings, EYC would place faggots, supplied by the EA, on the edge of the camp shedding so that the saltings could regenerate. This dispelled the objections the EA had, as those present did not have the historical information of their colleagues.
It was agreed that the planning application should be withdrawn.
The way forward was agreed as follows: -
To build the proposed
Clubhouse on the hard standing
To remove the sleeping accommodation from the plans
To consider location of a landing pontoon
Demonstrate the need for partitioning within the clubhouse,
Show compliance with the various planning policy guidelines.
To achieve the above both the LA and EA have offered to assist with any queries we may have.
As agreed by the Local Authority and Environment Agency, re submit the planning application (at no cost).
Mr Watling, LA Planning Control Officer, went on to state that he had representations, at his office, from two club members who opposed the development.
It is my view that, yes they do have a right to object to the LA, but as club members and in particular members of the general committee, these objections should be raised within the club and acceptance of the democratic principal observed, it was after all the decision of the membership that we should go for planning and seek possible funding sources so that the membership could decide, when all the necessary information was to hand, whether or not the proposed development was viable and satisfied the needs of the club as a whole. None of us should attempt to usurp the decision of the membership
The General Committee unanimously passed the motion deploring the action of the two members concerned in acting contrary to the democratic wishes of the members.
ELEMENTAL COST PLAN
The Q.S. costs have been received and total £1.8m. These costs include a full upgrade of the site including the building of one storage/workshop in lieu of the present random scattering of the various work sheds and storage units. The site upgrade includes tarmac to car park access road, new entrance gates etc. that amount to £500k
The main costs are substructure i.e. piling and concrete base £409,500
The remainder of the cost is for internal fittings such as internal doors, finishes to the floors walls, electrical installations, heating etc.
The disabled element of building cost is included @ £84,000.
The cost of the completed building is estimated at £1.3m. A contingency has been built in.
Infrared bulbs have
been replaced at a cost of £20 (x4).
Notices on Gate, Containers and Sheds for closure after 18.00hours. VT GM
Improvements to the system are being pursued . AC RT
Box to be relocated.
18. Officer of the Day
Fred and Ann Finck noted that on Sunday 18th July the Gates were locked at 17.50hours but were opened and not locked again by at least seven members of the Club. Thanks to Ann and Fred who returned from home (Ann having avoided a glass of in case she had to drive again) the gate was finally at approximately 20.00 hours. Was it not for Fred and Anns Broadband vigilance the Club may well have been left unsecured all night, again! Members must keep the Gates secured after 18.00 hours on all days except Thursday when the Gate is open for Club night.
A Trash Pump (£350) with 2in pipe (which will require washing out) to be purchased
GM Meeting Closed: 10.45pm
Next Meeting: 15th September 2004.